1. General Statement of Intent

Ya-Fatahoo Solutions Limited, trading as Pearl Security, is committed to ensuring the health, safety and welfare of all its employees, security officers and any other persons who may be affected by our work activities — including clients, members of the public and visitors to any site on which we operate.

We recognise that the security industry presents specific health and safety challenges — including lone working, out-of-hours deployment, potential for confrontation and work on active construction sites. Pearl Security takes these risks seriously and is committed to identifying, assessing and controlling all risks associated with our operations to the lowest reasonably practicable level.

Pearl Security will, so far as is reasonably practicable:

• Provide and maintain safe systems of work for all security operations
• Ensure all workplaces and sites at which our staff operate are, so far as possible, maintained in a safe condition
• Provide adequate information, instruction, training and supervision to enable all employees and officers to perform their duties safely
• Provide and maintain appropriate personal protective equipment (PPE) where required
• Consult with employees on matters affecting their health and safety
• Maintain appropriate records of all accidents, incidents and near misses
• Review and update this policy at least annually or following any significant incident or change in legislation

2. Legal Framework

This policy is established in compliance with the following UK legislation and regulations:

• Health and Safety at Work etc. Act 1974 — the principal legislation placing duties on employers, employees and others
• Management of Health and Safety at Work Regulations 1999 — requiring risk assessments and preventive measures
• Personal Protective Equipment at Work Regulations 1992 (amended 2022) — requirements for the provision and use of PPE
• Working Time Regulations 1998 — governing working hours, rest breaks and night work limits
• Manual Handling Operations Regulations 1992 — risk management for manual handling tasks
• Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) — incident reporting requirements
• Construction (Design and Management) Regulations 2015 (CDM 2015) — applicable to all staff deployed on construction sites
• Lone Working — HSE Guidance (2023) — applicable to all security officers working alone

3. Responsibilities

3.1 Director — Muhammad Khan

The Director of Pearl Security (Muhammad Khan) has overall responsibility for health and safety within the organisation. Specifically, the Director is responsible for:

• Ensuring adequate resources are provided to implement this policy
• Ensuring this policy is reviewed and updated at least annually
• Ensuring all incidents are investigated and appropriate corrective action is taken
• Maintaining overall accountability for the health and safety of all Pearl Security personnel
• Ensuring compliance with all relevant UK health and safety legislation

3.2 Supervisors and Team Leaders

Where supervisors or team leaders are appointed, they are responsible for:

• Ensuring all security officers under their supervision have received appropriate training and site inductions before commencing work
• Conducting and documenting risk assessments for all operational deployments
• Reporting all accidents, incidents and near misses to the Director immediately
• Ensuring all PPE is available, maintained and correctly used
• Implementing lone working check-in procedures for all officers working alone

3.3 All Employees and Security Officers

All Pearl Security employees and security officers are responsible for:

• Taking reasonable care of their own health and safety and that of others who may be affected by their actions
• Cooperating with Pearl Security on all health and safety matters
• Using all equipment, PPE and safety systems provided in accordance with training and instructions
• Reporting all accidents, incidents, near misses and hazards to their supervisor or the Director immediately
• Not interfering with or misusing anything provided in the interests of health and safety
• Following all site-specific rules and requirements at client premises

4. Risk Assessment

Pearl Security is committed to identifying and controlling all risks associated with its security operations. Risk assessments will be conducted:

• Before any new deployment commences — including a site-specific risk assessment for each new client premises
• Whenever there is a significant change in working conditions or practices
• Following any accident, incident or near miss
• At least annually for all ongoing deployments

Risk assessments will identify hazards, assess the level of risk and implement appropriate control measures. All risk assessments will be documented and communicated to relevant personnel.

5. Lone Working Policy

Lone working is an inherent feature of security operations — many Pearl Security officers work alone during mobile patrol, alarm response and lock and unlock assignments. Pearl Security takes the following measures to protect the safety of lone workers:

• All lone workers must have a working mobile phone available at all times during their shift
• Check-in procedures are implemented for all lone working assignments — officers must confirm safe arrival and departure at each premises attended
• The Director or designated supervisor must be contactable 24 hours a day for any lone worker experiencing a safety concern
• Officers must not enter any premises where they have reason to believe an active intruder is present — they must contact police immediately and await attendance
• Officers have the right to withdraw from any situation they assess as posing an immediate and serious risk to their personal safety
• All lone working incidents, concerns and near misses must be reported immediately

6. Construction Site Safety

Where Pearl Security deploys security officers on active construction sites, the following requirements apply in addition to standard health and safety procedures, in compliance with the Construction (Design and Management) Regulations 2015:

• All officers must complete a site-specific induction before commencing work on any construction site
• Appropriate PPE must be worn at all times on active construction sites — including hard hat, high-visibility vest and safety footwear as a minimum
• Officers must be briefed on site-specific hazards, emergency procedures and exclusion zones before their first shift
• Officers must not enter active construction areas outside of their designated patrol routes without specific authorisation
• Any hazard identified on a construction site must be reported immediately to the site manager and to Pearl Security management

7. Conflict Management and Personal Safety

Security officers may encounter confrontational or aggressive individuals in the course of their duties. Pearl Security requires:

• All officers to be trained in conflict management and de-escalation techniques before deployment
• Officers to use verbal de-escalation as the primary response to confrontational situations
• Officers to contact police immediately where a situation cannot be safely managed by verbal means
• Officers not to use physical force except in genuine self-defence as a last resort — any use of force must be reported immediately and in writing
• All incidents involving confrontation, threats or use of force to be reported to the Director immediately and documented in full

8. Personal Protective Equipment (PPE)

Pearl Security will provide appropriate PPE for all operational roles. Officers are required to:

• Use all PPE provided in accordance with training and instructions
• Report any damaged, defective or missing PPE to their supervisor immediately
• Not use PPE that is damaged or no longer fit for purpose

Standard PPE for construction site deployments includes: hard hat, high-visibility vest, safety footwear and any additional site-specific PPE required by the principal contractor.

9. Accident and Incident Reporting

All accidents, incidents and near misses — however minor — must be reported immediately to the Director and recorded in the Pearl Security accident book. Pearl Security will comply fully with its reporting obligations under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR), including:

• Reporting to the Health and Safety Executive (HSE) any work-related death, specified injury or dangerous occurrence within the required timeframe
• Reporting any work-related illness or condition that results in an absence of more than seven consecutive days
• Maintaining records of all RIDDOR-reportable incidents for a minimum of three years

All incidents will be investigated by the Director and appropriate corrective action taken to prevent recurrence.

10. First Aid

Pearl Security ensures that first aid provision is appropriate for all operational activities:

• All officers are made aware of emergency first aid procedures and how to contact emergency services
• Where required by client site rules, officers will hold a valid First Aid at Work or Emergency First Aid at Work certificate
• Any first aid treatment provided during a shift must be recorded and reported to the Director

11. Working Time and Fatigue

Pearl Security is committed to compliance with the Working Time Regulations 1998. Security officers will not be required to work in excess of the legal maximum working hours without their written consent. Pearl Security recognises that fatigue represents a genuine safety risk in security operations — particularly for officers working overnight shifts — and will take appropriate steps to manage shift patterns and rest periods in compliance with legal requirements.

12. Policy Review

This Health & Safety Policy will be reviewed by the Director at least annually and updated as necessary to reflect changes in legislation, operational practices or following any significant incident. All employees and officers will be notified of any material changes to this policy.

13. Contact

For any health and safety queries, concerns or to report an incident, please contact: